UHS Student Senate Sponsor

PURPOSE OF THE POSITION: Provide guidance and support to UHS Student Senate in conjunction with other co-sponsor to provide leadership to many student events and experiences at UHS. Engages in professional growth and fulfills professional responsibilities. 

PAYMENT: Stipend per UEA contract. See UCSD Human Resources for more details. 

DUTIES AND MEETINGS:

Student Senate Members and Meetings

• Coordinate with the student senate leadership to set the biweekly agendas for student senate board meetings
• Meet with students individually to coach and promote growth of their leadership skills
• Coordinate with the student senate leadership for biweekly work sessions

Other Duties and Responsibilities

• Oversee the flow of money within the student senate budget for above events
• Coordinate with clubs and activities in the building for Student Senate “Funding U” grants
• Coordinate with clubs and activities regarding promotion of their events on social media
• Oversee the social media platform(s) utilized by Student Senate

EVENTS: 

Senior Sunrise

• Coordinate a early morning event to celebrate the start of our seniors last year of school at the UMS football field
• Be present to ensure supervision of their gathering
• Coordinate coffee, donuts, and hot cocoa for the event

Homecoming Week

• Homecoming Pep Assembly
• Coordinate between the bands, choirs, and student clubs/activities for performances at the pep assembly
• Coordinate a school-wide game for during the assembly
• Coordinate with activities office for use of the sound system at the assembly
• Coordinate with UHS office staff/administration for modified bell schedule
• Coordinate with families of homecoming court to be in attendance, if desired
• Coordinate the dance numbers of the homecoming court
• Facilitate the Pep Assembly on Friday of homecoming week

• Homecoming Court
• Coordinate and execute the election process for the homecoming court
• Plan and execute the announcement of the homecoming court and celebration
• Coordinate the photo-op for the homecoming court and send pictures to AO for publication in both district and community news
• Coordinate the homecoming court for the Homecoming Parade in the community
• Coordinate the purchase of homecoming court items (tiaras, sashes, and flowers) for at the homecoming football game
• Write the script for the reading at the homecoming football game to be read aloud
• Coordinate with families of the court to be present at the football game
• Meet homecoming court and families at the football game to prepare them for presentation at the game

• Homecoming Parade
• Work with the City of Urbandale to obtain permits and route for the homecoming parade
• Coordinate within the community vehicles to transport the homecoming court during the parade
• Communicate and coordinate with all UCSD elementaries and middle schools for participation in the parade
• Communicate and coordinate with any interested UCSD-related clubs/activities for participation in the parade
• Purchase and disseminate candy for the parade
• Place signs throughout the community for the parade
• Create social media communication for the parade
• Coordinate with Urbandale Police for helping to facilitate the parade

• Homecoming Street Party
• Work with the city of Urbandale to obtain permits and layout for the street party
• Work with the Fire Marshal the day of to ensure compliance of all safety rules
• Hire a DJ to perform at the event with family-friendly tunes
• Coordinate with student groups at UHS and UHS alumni for their stations at the event
• Plan, purchase, and prepare games to be used at the street party
• Purchase prizes for all stations at the street party
• Rent and coordinate the rental of jumpers/inflatables for the street party
• Coordinate with food trucks to help serve items at the street party
• Coordinate with UHS post prom committee to support our future graduates
• Coordinate with UHS building/grounds teams to secure a cleared parking lot for the street party in the afternoon on the day of the event
• Communicate with all chaperones the expectations for the evening

• Homecoming Dance
• Coordinate with activities office the date and time of the homecoming dance
• Hire a DJ to work the dance with student-friendly tunes
• Coordinate with the UHS Student Senate for the theme of the dance
• Support UHS Student senate in the planning and preparing of decor for the dance
• Coordinate and collect all guest forms from non-UHS students
• Coordinate with the activities office for the digital sales of tickets for the dance
• Facilitate the execution of the dance on Saturday evening
• Communicate with all chaperones the expectations for the evening
• Create behavior expectations for students prior to the dance
• Respond/communicate with parents regarding the dance/details
• Coordinate with special education teachers to ensure an inclusive event

• Other Random Events
• Coordinate with students the planning and announcement of homecoming week decor activities
• Coordinate with the office staff for disseminating this information at UHS, UMS, elementary schools, and the broader UCSD community

Winter Formal

• Coordinate with activities office the date and time of the winter formal dance
• Hire a DJ to work the dance with student-friendly tunes
• Coordinate with the UHS Student Senate for the theme of the dance
• Support UHS Student senate in the planning and preparing of decor for the dance
• Coordinate and collect all guest forms from non-UHS students
• Coordinate with the activities office for the digital sales of tickets for the dance
• Facilitate the execution of the dance on Saturday evening
• Communicate with all chaperones the expectations for the evening
• Create behavior expectations for students prior to the dance
• Respond/communicate with parents regarding the dance/details
• Coordinate with special education teachers to ensure an inclusive event

Prom 

• Coordinate with activities office the date and time of the Prom dance
• Reserve a venue to accommodate at least 600 students in our community
• Hire a DJ to work the dance with student-friendly tunes
• Coordinate with the UHS Student Senate for the theme of the dance
• Support UHS Student senate in the planning and preparing of decor for the dance
• Coordinate and collect all guest forms from non-UHS students
• Coordinate with the activities office for the digital sales of tickets for the dance
• Facilitate the execution of the dance on Saturday evening
• Communicate with all chaperones the expectations for the evening
• Create behavior expectations for students prior to the dance
• Respond/communicate with parents regarding the dance/details
• Coordinate with special education teachers to ensure an inclusive event

Teacher Appreciation Week

• Plan with student senate the celebration of teachers at UHS
• Coordinate with students to gather items to celebrate staff in many roles at UHS - snacks, materials, thank you notes, etc. 
• Organize a collection of lunch orders for 140+ staff members at UHS

Graduation Rehearsal, Senior BBQ, and Graduation

• Facilitate the election of student speakers for at graduation 
• Coordinate with the student speakers for their speech at graduation
• Reserve the Lion’s Park Shelter for Senior BBQ
• Hire a catering service for the BBQ event for all seniors
• Coordinate graduation rehearsal for the graduating seniors
• Attend graduation in the role of supervising students and coordinating their arrival/lining up for graduation
• Support the dissemination of diplomas at graduation

No student enrolled in the Urbandale Community School District shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination in the District's programs on the basis of race, color, creed, sex, religion, marital status (for program), ethnic background, national origin, disability, sexual orientation, gender identity, age (for employment) or socio-economic background (for program). The policy of the District shall be to provide educational programs and opportunities for students as needed on the basis of individual interests, values, abilities and potential. There is a grievance procedure for processing complaints of discrimination. If you have questions or a grievance related to this policy please contact the district office at 11152 Aurora Ave, Urbandale, IA or call 515.457.5000. The district's Equity Coordinator is Ms. Stephanie Davis, daviss@urbandaleschools.com.