TITLE:                         

Athletics and Activities Coordinator 

QUALIFICATIONS:       

Equivalent to graduation from a four-year college or university with major coursework in management, sports management, business administration, education, theater, physical education, activities administration or recreation services or a related field.  Must possess and maintain a valid Iowa Driver’s license. 

REPORTS TO:             

Director of Athletics and Activities  

JOB GOAL:             

The job of the Associate Activities Coordinator is to serve as the primary point of contact for all activities within the Urbandale Community School District in Grades 7-12 and is done for the purposes of planning, implementing, coordinating, and evaluating the district’s activity programs.

Description of Working Conditions:

Work is performed both indoors and outdoors, and typically involves contact with the students, staff, and the general public; schedules may be irregular involving night and/or weekend meetings and programs; work may also involve exposure to chemicals and heat/cold.

Duties and Responsibilities:

1. Assists in developing and upholding athletic vision, mission statement, and program philosophy while cultivating relationships within Urbandale.
2. Supervises the Stadium / PAC Manager and provides input into their evaluation.
3. Responsible for student data management to include athletic physical information as well as other requirements according to district and state guidelines.
4. Assists in the management of game day/event operations.
5. Responsible for portions of sports information program to include the maintenance of j-hawks.com,  www.cimlsports.org and Bound. 
6. Assists with the development and administration of all financial aspects of the department to include budgeting, accounting, and procurement.
7. Serves as the primary contact for officials related to recruitment, payment and required paperwork.
8. Maintains and tracks athletic records – individual and team.
9. Manages financial aspects of events to include ticket inventory and deposit in accordance with District and Department procedures (vancoevents).
10. Collection of data & creation/printing of yearly review.
11. Annual software registration and management (hudl, hytek).
12. Direct contact for all district/conference passes and printing Assure ID Software). 
13. Coordinates and is responsible for securing/archiving team rosters in a timely manner.
14. Annual additional facility reservations (kybos,  storage pods).
15. Assists in the development and management of all live streamed events.
16. Assists in the development and maintenance of game day graphics/social media. 
17. Performs other duties as assigned by the Director of Athletics and Activities.
18. May assume supervisory responsibilities in the absence of other District personnel.

Required Skill Sets

Occupational/Technical Skills

Knowledge of staffing and programming in a school / community setting

Knowledge of computer systems and other technical elements used to enhance programming in a recreational program in a school / community setting

Ability to safely use maintenance tools and equipment

Ability to utilize spreadsheet, database and word processing programs and selected job-related software to include websites

Administrative Skills

Ability to analyze and resolve situations and problems

Ability to set goals, develop budgets, strategies and schedules and execute them to meet these goals with a minimum of direction

Ability to supervise, plan, organize, train, assign and direct work of staff

Ability to effectively allocate resources and coordinate activities of others to meet objectives

Ability to handle multiple priorities and projects

Cognitive Skills

Ability to deal with a variety of concrete variables in situations where significant standardization exists

Ability to identify problems, recognize symptoms, causes and alternative solutions

Ability to make timely and sound decisions

Ability to interpret a variety of instructions in written, oral, diagram or schedule form

Ability to interpret documents such as safety rules, operations and maintenance instructions/policies and procedure manuals

Ability to draw accurate conclusions from financial and numerical material

Knowledge of budgetary principles and practices

Ability to process or generate information without either overlooking important items or getting enmeshed in technicalities

Communications Skills

Ability to speak and write effectively, both to individuals and groups

Ability to deliver effective presentations

Ability to demonstrate attention to and convey understanding of the comments or questions of others

Ability to prepare clear and concise reports, correspondence and other written materials

Ability to prepare analyses, policies and budgets

Interpersonal Skills

Ability to use tact and discretion

Ability to deal courteously and diplomatically with the general public, staff and volunteers

Ability to develop and maintain smooth, cooperative working relationships with peers, subordinates and superiors

Ability to maintain issue confidentiality

Interpersonal skills necessary to provide effective leadership to subordinate personnel and to develop cooperative working relationships with employees, senior management, elected officials, contractors and vendors

Ability to arrive at constructive solutions while maintaining positive working relationships

Leadership Skills

Ability to take charge and initiate actions

Ability to direct the activities of individuals and groups toward accomplishment of meaningful goals

Knowledge of administration and supervision of staff and activities

Ability to clearly assign responsibilities and tasks to others

Ability to monitor progress and encourage creativity while exercising control over the final product

Ability to select and evaluate employees and volunteers

Ability to instruct and train staff and volunteers

Ability to provide performance feedback and motivate others

Physical Requirements:

Job requires incumbent to talk/hear, stand, sit, use hands to finger, handle or feel, climb/balance, reach with hands and arms, and routinely lift up to 25 pounds and occasionally up to 50 pounds.

Terms of Employment:

12 month Letter of Assignment as determined by the Board of Education.

Evaluation:

Performance of this job will be evaluated in accordance with the provisions of the Board of Education.

The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This Position Description is intended to identify and illustrate the kinds of duties that may be assigned to its incumbents. It should not be interpreted as describing all of the duties that may ever be required of such an employee, or be used to limit the nature and extent of assignments such individuals may be given.

No student enrolled in the Urbandale Community School District shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination in the District's programs on the basis of race, color, creed, sex, religion, marital status (for program), ethnic background, national origin, disability, sexual orientation, gender identity, age (for employment) or socio-economic background (for program). The policy of the District shall be to provide educational programs and opportunities for students as needed on the basis of individual interests, values, abilities and potential. There is a grievance procedure for processing complaints of discrimination. If you have questions or a grievance related to this policy please contact the district office at 11152 Aurora Ave, Urbandale, IA or call 515.457.5000. The district's Equity Coordinator is Ms. Stephanie Davis, daviss@urbandaleschools.com.